About the Role
We are seeking a highly organized, proactive and detail-oriented Executive Assistant to the Managing Director to provide professional administrative and executive support to the MD for our client based in Dubai, UAE.
Required Qualifications and Skills
Duties & Responsibilities:
Manage and maintain the Managing Director’s daily calendar, appointments, meetings and schedules
Coordinate internal and external meetings, including scheduling, invitations, agendas and meeting arrangements
Organise and prioritise the MD’s daily activities, ensuring effective use of time
Manage professional correspondence, emails, documents and follow-ups on behalf of the MD when required
Prepare and format reports, presentations, spreadsheets, letters, meeting documents and business correspondence
Coordinate travel arrangements, including flights, accommodation, transportation and itineraries
Maintain an organised filing system for confidential documents, records and correspondence
Prepare meeting agendas, take minutes where required and ensure appropriate follow-up on action points
Coordinate with internal departments, clients, suppliers and other stakeholders on behalf of the MD
Monitor deadlines, pending tasks and commitments and proactively follow up to ensure timely completion
Assist the MD with preparation for meetings, presentations and business discussions
Maintain accurate records, trackers and schedules
Support the MD with administrative, operational and coordination requirements
Handle sensitive and confidential information with absolute discretion
Anticipate the MD’s requirements and proactively address administrative needs before they become urgent
Perform other executive and administrative duties as required
Required Qualifications and Skills:
Minimum Bachelor Degree in Business Administration or related
2–5 years of relevant experience as an Executive Assistant, Personal Assistant, Executive Secretary, Management Assistant or in a similar role
Previous experience supporting a Managing Director, CEO, General Manager or senior executive is highly preferred
Excellent command of written and spoken English
Strong organisational and time-management skills
Highly structured, well-planned and detail-oriented approach to work
Excellent ability to prioritise multiple tasks and manage competing deadlines
Strong follow-up and coordination skills
Advanced proficiency in Microsoft Excel, Word, PowerPoint and Outlook
Strong ability to prepare professional reports, presentations, spreadsheets and business documents
Comfortable working with calendars, scheduling platforms, email and digital office tools
Key Skills:
Excellent written communication and business correspondence skills
Strong interpersonal and stakeholder-management abilities
High level of confidentiality, discretion, professionalism and maturity
Proactive approach with the ability to anticipate requirements and work independently
Ability to remain calm, organised and effective in a fast-paced executive environment
Language Skills
Fluent written and spoken English.
Well versed at written English for communication, documentation and presentation skills.
Other Details:
Working days and hours: Monday to Saturday (9 hrs/day)
Location & Mobility: Currently based in Dubai, UAE
Allowances / Benefits: As per company policy and UAE labour law.
About the Company
This position is with a private and confidential company. Comprehensive details about the organization will be disclosed upon request to candidates who have been shortlisted