About the Role
We are seeking a proactive and highly organized Executive Assistant to Managing Director (EA To MD) to provide high-quality executive leverage to the MD by managing the office rhythm, ensuring follow-through on priorities, representing the MD strongly, and adding a strategic layer to day-to-day executive support.
Required Qualifications and Skills
Duties and Responsibilities
Manage the MD’s calendar, priorities, meetings, travel, follow-ups, and executive communications with strong judgment and discipline.
Act as the MD’s leverage arm by converting discussions, priorities, and review points into structured actions, decision notes, and closure tracking.
Bring a strategic layer to the role by helping the MD synthesize business issues, identify priorities, prepare viewpoints, and stay ahead of critical matters.
Serve as a strong and credible face of the MD with internal leaders, external stakeholders, clients, and partners.
Prepare high-quality briefs, dashboards, review packs, talking points, presentations, and executive summaries for
meetings and strategic discussions.
Track cross-functional priorities across projects, commercial, sales, finance, and leadership actions and ensure
disciplined follow-through.
Build executive visibility on what needs the MD’s attention, what can be delegated, and what must be escalated.
Support the MD in management reviews, board-style discussions, leadership meetings, and business planning forums.
Ensure meeting outcomes are translated into action, accountability, timelines, and closure rather than remaining as unstructured conversations.
Apply strong discretion, confidentiality, judgment, and maturity in handling sensitive business and leadership matters.
Challenge weak preparation, incomplete follow-up, or poor-quality inputs before they reach the MD.
Help create a sharper executive office rhythm by improving coordination, responsiveness, decision support, and
leadership productivity.
Bring structure to strategic initiatives, expansion-related work, and high-priority business matters that sit directly with
the MD.
Represent the MD’s office with confidence, intelligence, speed, and professionalism at all times.
Required Qualifications and Skills
Masters in Business Administration (MBA) along with a Bachelor’s degree in Business, Management, Finance, Engineering, or related field.
5+ years, with at least 2+ years supporting executive leadership in a similar EA / executive office
Strong exposure to executive problem solving, structured communication, and senior stakeholder management.
Well versed with Calendar management, executive dashboards, presentations, review packs, follow-up trackers, MIS, ERP / CRM exposure, and business communication tools.
Key Skills
Executive office management with strong judgment and ownership
Strategic thinking with structured problem-solving ability
Strong calendar, meeting, travel, and priority management
Ability to act as the face and extension of the MD
High-quality communication, drafting, and presentation capability
Sharp follow-up, closure discipline, and action tracking
Confidence in dealing with senior leaders and external stakeholders
Strong business maturity; not a purely transactional or coordination-only profile
Ability to synthesize information, highlight risks, and prepare viewpoints
Tech Savvy & Good with numbers
Maturity, discretion, confidentiality, and executive presence
High responsiveness, speed, and quality orientation
Ability to challenge constructively and push for preparedness and closure
Language Proficiency
Mandatory: English (spoken and written).
Other Details
Preferred Joining Date: Immediate / As soon as possible
Workdays & Timing: Leadership support role with high availability, responsiveness, and flexibility based on MD / business requirements
Mobility: Should be willing to travel with / support leadership priorities across locations as required.
About the Company
This position is with a private and confidential company. Comprehensive details about the organization will be disclosed upon request to candidates who have been shortlisted.